And for a two-hundred-room hotel with several teams?

The rack, the folio and the night audit are built for that. Permissions separate front desk, housekeeping and management: a receptionist sees today's arrivals without reaching margins, a housekeeper sees their rooms without seeing rates. Several properties can live in the same workspace, each with its own rates, teams and metrics.

How does the Airbnb and Booking.com connection work?

Through two-way iCal sync, live from installation day. Every platform publishes a calendar link per listing and accepts one in return: a room sold on Airbnb closes on Booking.com and in your rack, and the other way round. A calendar carries neither rates nor inventory, though. To steer prices too, the module plugs into a channel manager connector.

Can I collect deposits online in Côte d'Ivoire?

Yes. The booking engine opens your Madata workspace's checkout, which ships Wave, Orange Money, MTN, Djamo, CinetPay and card payment. You set the deposit, as a percentage or a fixed amount, and the room is held while it is settled. Without payment, the option expires and the room goes back on sale.

Does the module handle the police form and the guest register?

Yes. Every guest carries their identity document and nationality, and the module produces the police form and the guest register ready to print, from the files already captured at check-in.

What happens if I sell the same night twice?

The module refuses to overbook a room that is already occupied, and the rack strip shows how many rooms are left each night. Zero turns red. Stays that arrived with no room assigned stay pinned at the top of the rack until they have one, precisely so that nobody discovers them when the guest walks in.

Can the restaurant and the bar post their bills to the room?

Yes. The stay folio accepts extras from your product catalogue, and the restaurant's Madata register posts its bill straight to the guest's room. At departure everything comes out on a single invoice, or two if the bill is split between the company and the occupant.

How long does it take to get started?

Allow half a day to enter the property, room types, rooms and a first rate plan, then a second for seasons, cancellation policies and the booking page. Onboarding training comes free with the pack, and support answers over WhatsApp in French.

Included from the TPE pack

The hotel software, from click to invoice

Online booking and payment, room planning, billing. From six rooms to three hundred.

I already have a workspace

Included in the TPE and PME packs. Nothing extra to buy.

Direct booking on your own site
Deposits paid online
Airbnb and Booking in sync

Baobab Hotel

When would you like to stay?

Check-in

12 March

Check-out

15 March

Guests2

See available rooms

In short

What is Madata hotel management software?

Madata Hotel is a complete hotel management system, included from the TPE pack. It sells your rooms online and collects deposits, shows the rack for every room, keeps each stay's account, drives housekeeping, runs the night audit and syncs your calendars with Airbnb and Booking.com. From six to five hundred rooms.

1 click

To activate the module from your workspace

Sales channels tracked, commission included

Payment methods for online deposits

Print-ready documents, including the police form

The rack

Every room, every day, on one screen

Rooms as rows, days as columns. Move a stay from one room to another and extend it by drag and drop. Each bar carries the colour of the channel that sold the room, so the direct share reads without a legend.

1 stay with no roomB. CoulibalyDeluxe · 9 MarchDrag onto a row

Room

S10

D11

L12

M13

M14

J15

V16

S17

D18

L19

M20

M21

Left

101Standard

K. TraoréA. DialloL. Mensah

102Standard

S. BambaM. Kouassi

103Family

P. NdiayeGroupe SifcaR. Okoro

201Deluxe

H. TanakaF. Yao

202Deluxe

C. SanogoD. SilvaN. Adjo

205Suite

B. Coulibaly

DirectAirbnbBooking.comExpediaAgodaVrbo

The "Left" strip says how many rooms you still have to sell each night. Zero turns red: you are full, and that is the moment to raise your rates rather than find out the next morning.

The front desk

Today's arrivals and departures

Reception opens this screen in the morning and never closes it. Every row carries its channel, its room, whatever should worry you, and the action that moves the stay forward.

Assign, then check in
A stay without a room stays visible until it has one. The room offered is ready, or the row says so before the guest walks in.
Check out and invoice
Departure closes the folio, issues the invoice and frees the room, which switches straight to cleaning due for housekeeping.
Know who is sleeping in your hotel
Rooms occupied and people in house, to the minute. That is the number tomorrow's breakfast service needs.

Arrivals7Departures5Folios12Housekeeping9

Marc Kouassi
RES/2026/00171 · Deluxe · 3 n. · 2 guests
204Check in
Sarah Bamba
RES/2026/00179 · Standard · 2 n. · 1 guest
no guarantee
unassignedAssign
Sifca Group
RES/2026/00182 · Family · 6 n. · 4 guests
room not readybalance 84,000 F
112Check in

The four tabs are the module's own. Each tab counter is the real number of pending files, not a decorative badge.

Floor 1

101Ready

102To do

103Inspected

104Ready

105In progress

106Ready

Floor 2

201To do

202Ready

203Inspected

204In progress

205Ready

206To do

ReadyIn progressTo doInspected

Housekeeping

Every room's status reads as a colour

Green sellable, amber in progress, red to do, blue inspected. Nobody needs to read the label, and nobody assigns a room that is not ready.

Cleaning rounds
Rooms to be cleaned are split between room attendants, and each one sees their own list. A guest's departure flips their room to "to do" without anyone keying it.
Out-of-service rooms
A room under repair leaves the sale: it no longer shows in the booking engine's availability, nor in the calendars pushed to the platforms.
The link with reception
An arrival whose room is not yet made is flagged at the desk. That is the kind of detail that avoids keeping a guest waiting in the lobby.

The folio

The stay's account, extras included

Restaurant, bar, minibar, laundry, spa: everything the guest consumes lands on their bill. At the end, one invoice, in your books, with no re-keying.

Extras come from your catalogue
Each service is a product from your catalogue, with its price and its tax. A restaurant running on the Madata register posts its bill straight to the room.
Split a bill
The company pays the room, the guest pays their extras. Two folios, two invoices, two payers, on the same stay.
Transfer a line
A charge posted to the wrong room moves to the right one in a single gesture, before or after departure.

Folio FOL/2026/00184 · Room 204

Aminata Diallo · 12 to 15 March

Open

Deluxe lagoon view room night12, 13 and 14 March3135,000 F
Breakfast2 guests, 3 mornings618,000 F
RestaurantDinner on 13 March224,500 F
BarDrinks on 13 and 14 March412,000 F
LaundryService on 14 March16,500 F

Stay total196,000 F

Already collected (deposit)40,500 F

Due on departure155,500 F

A credit limit can be set on a folio: beyond it, the dashboard flags the stay before the bill turns into a bad debt.

The night audit

The night works while you sleep

At the hour you set, the audit posts room nights, marks no-shows, lists what is off and locks the day. Nobody keys anything, and yesterday's numbers stop moving.

Post the room nights

Every occupied room posts its night and its city tax to the stay folio, at the rate of the chosen plan.

Mark the no-shows

An expected arrival that never showed up flips to no-show, with the fee its cancellation policy provides for.

List what is off

Stays without a room, folios over their limit, departures never settled: the audit lists them instead of burying them.

Lock the day

The past day can no longer be changed, and its metrics are frozen. That is what makes a hotel history hold up.

Metrics frozen by the 14 March audit

Run automatically at 03:00

Occupancy

82%

Average rate

41,200 F

RevPAR

33,780 F

Revenue for the day

1,216,000 F

Steering

Occupancy, ADR and RevPAR, day by day

A hotel is not steered on revenue. It is steered on average rate and revenue per available room, channel by channel, commission deducted.

78%tonight

39sold11left

Average rate (ADR)

41,200 F

Room revenue divided by rooms sold.

RevPAR

33,780 F

Room revenue per available room, sold or not.

TRevPAR

48,900 F

Same calculation, extras included: restaurant, bar, laundry.

Average length of stay

2.4 nights

The higher it goes, the fewer cleans you pay for the same revenue.

Where your bookings come from

Last 30 days

Direct and website42%

Booking.com24%

Airbnb18%

Walk-in10%

Expedia6%

Each platform's commission is deducted in the calculation. A room sold for 60,000 F on a marketplace charging 18% does not earn 60,000 F but 49,200 F, and a hotel steering its rate on the displayed amount believes it is making money where it is losing it.

Online payment

Deposits land before arrival, not after

A blocked room is a paid room. The traveller pays the deposit at the moment they book, with the payment method they already use.

You set the amount
30%, 50%, the first night or a fixed amount. Without a deposit the room stays on option and releases itself when it expires.
The invoice follows the payment
The collected deposit produces its invoice and its matched payment. The balance stays outstanding until departure, with no manual reconciliation.
The provider's fee
You can pass it on as a separate line, and only on online payments: a guest paying at the desk does not carry it.

See the six payment connectors

Wave

Orange Money

CinetPay

Djamo

Stripe

PayPal

Jèko

The module carries no payment code of its own: it opens your workspace's native checkout, and so inherits the connectors already configured for you.

Distribution

Sold anywhere, closed everywhere

Your Airbnb, Booking.com, Expedia and Agoda calendars sync with your rack both ways. No more double booking the day two platforms sell the same night.

Airbnb

Booking.com

Expedia

Agoda

Your Madata rackOne availability, shared by every channel

Live on day one

iCal sync, both ways

Every platform publishes a calendar link per listing and accepts one in return. A booking taken on Airbnb closes the room on Booking.com and in your rack, and the other way round. Nothing to request, nothing to negotiate.

Going further

Channel manager connector

A calendar only carries dates. To steer rates and inventory too, and pull back complete reservations with their guests, the module plugs into a channel manager, which talks to every platform itself.

Worth stating plainly: neither Airbnb nor Booking.com opens its API on request. Airbnb requires approved Software Partner status, Booking.com certified Connectivity Partner status, and both applications take months. That is why the module ships iCal first, which works on installation day, and leaves rate steering to the channel manager.

The inventory

The full list, no promises

Every line matches a screen, a document or an automation actually shipped with the module.

Inventory

Several properties in the same workspace
Floors, room types and rooms
Amenities and capacity per room
Photos and description for the booking engine

Rates

Seasons and rate plans: breakfast, half board, full board
Non-refundable rate and plans derived from a base plan
Price grid by number of occupants
Minimum stay, closed to arrival and closed to departure

Reservations

Multi-room files with several guests
Deposit, guarantee and an option that expires on its own
Tiered cancellation policies with calculated fees
Room assignment, check-in, check-out and no-show

Booking engine

Public page in your name, no account for the traveller to create
Real-time availability and rate plan comparison
Online deposit payment, room held while it is settled
Email confirmation with the stay summary

Folio and billing

Stay account with extras: restaurant, bar, minibar, laundry, spa
Line transfer and bill split between several payers
Folio credit limit flagged on the dashboard
Invoice wired into your books, VAT included

Housekeeping

Every room's status in four colours
Cleaning rounds split between teams
Out-of-service rooms pulled from the sale

Night audit

Automatic posting of room nights and city tax
No-shows marked with their fees
Day locked and metrics frozen

Guests

Guest record with identity document and nationality
Guest register and police form ready to print
Preferences and internal notes attached to the customer

Accounting

Deposit invoice and balance invoice
Platform commission posted to its own account
Revenue broken down by property

Documents

Stay bill to hand to the guest
Police form
Housekeeping sheet
Night audit report

Who it is for

From the guest house to the resort

The mechanics are the same at every size. What changes is how many screens you open each day.

5 to 15 rooms

Guest houses and villas

You were selling on Airbnb and over WhatsApp. You keep Airbnb, you add your own booking page, and you stop keeping a paper calendar on the side.

15 to 60 rooms

Independent hotels

One front desk, one housekeeper, one restaurant. The rack, the folio and the night audit are enough to run the property without hiring someone to key data.

20 to 100 units

Residences and aparthotels

Long stays, weekly and monthly rates, and billing the company housing its staff. The folio splits between the company and the occupant.

100 rooms and up

Resorts and groups

Several properties in one workspace, each with its own rates and teams, plus consolidated metrics. Permissions separate front desk, housekeeping and management.

Price

The Hotel module is included, not sold

There is no per-room licence, no commission on your direct bookings and no module to buy. The pack contains everything, and you activate the hotel in one click from your marketplace.

The whole Hotel module, with no limit on rooms or properties
Your front desk, housekeeping and management users, with separate permissions
Madata support over WhatsApp, in French
Onboarding training, free of charge

Why from the TPE pack: the booking engine collects deposits and issues an invoice. It therefore needs the payment providers and the accounting, two building blocks the Boutique and Entrepreneur packs do not have.

Available from the

TPE pack

Also included in the PME pack, which adds payroll, leave and attendance.

See what the TPE pack contains

I already have a workspace

Included in the TPE and PME packs. Nothing extra to buy.

Frequently asked

What hoteliers ask us

Yes, and that is where it changes the most. You set up your six rooms in an afternoon, publish your booking page, and stop keeping a calendar alongside Airbnb. There is no per-room licence and no billing minimum: the module is included in the pack whatever the size of the property.

Your rooms deserve better than a notebook and a spreadsheet

Open your workspace, set up your rooms, publish your booking page. The Hotel module is included in the TPE pack, and the first stay can arrive the same day.

I already have a workspace

Included in the TPE and PME packs. Nothing extra to buy.

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